Held 3 December 2015, PCS Midlands Regional Office
by Steve Ion (based on Draft Minutes)
It was agreed that additional funds be allocated to the following regions: Wales -£400.00, Eastern - £300.00, South West - £100.00. It was specified that these funds would be taken into account in any 2016 allocation, and that the regions should be made aware of this point. It was noted that following these allocations all regions would now be able to plan and hold their AGMS.
AP1: To write to appropriate regions, and to arrange allocation of funds
It was agreed that 2016 diaries to be issued as soon as possible, the regions to be notified about the diaries (including PCS regional secretaries), and that any surplus be donated to the PCS National hardship fund.
AP2: To write to all ARMs and PCS regions.
Recommendation that 2016 funds should include a ‘ring-fenced’ allocation for campaign funds, recommendation agreed.
- SECRETARY’S/NEC REPORT
Update on national campaign and PCS staff changes noted.
Lay Tutors briefing discussed, it was agreed that the national Branch secretary briefing be issued to ARMs regions with covering memo.
AP3: To issue BB with memo.
An application for new reps training was discussed and it was agreed that training inappropriate for ARMs reps to attend. It was further discussed the opportunities for mentoring and training to be pursued via the PCS National Education official.
AP4: To contact Karen Foster.
It was reported that an approach had been received by a Cruise travel company offering discount to ARMs members, this had been raised with nationally, and it was agreed that arrangements could proceed.
AP5: To contact Travel Company to open up discussions on reaching an agreement.
- STRATEGIC REVIEW
It was noted that the ARMs paper on SMR had been discussed with NECLO, and now submitted to the NEC for their consideration.
AP6: New Appointed ARMs Official to gain report on the NECs position on the ARMs submission.
IT was noted that the change to the ARMs Constitution agreed by a two thirds majority at the 2015 ARMs Annual Forum that nominations for ARMs National Committee posts can only be made by ARMs Regions at Annual or Special General Meetings of ARMs members and must be supported by at least 50% of those members in attendance.
- NATIONAL COMMITTEE ELECTIONS
It was agreed that the proposed new ARMs National Committee structure contained in the ARMs response to the PCS Strategic Review means that there is the need to agree postponement of our National Committee election until after our 2016 Annual Forum is held and relevant changes to the ARMs Constitution agreed.
AP7: Newly Appointed Arms Official to write to AGS and NEC to seek agreement for the constitutional point and also the postponement of the elections.
- PCS ANNUAL CONFERENCE ARRANGEMENTS 2016
It was agreed that ARMS National Committee seek to have three members invited to ADC 2016, these would staff stall, observe debates and appropriate fringe and offer written reports back to the National committee. Additionally a survey to be issued on ARMs issues to all delegates.
AP8: Newly Appointed ARMs Official to write to GS office for increased invites, and also to Conference arrangements committee for ARMs stall.
- ORGANISATION AND MEMBERSHIP
Membership figures were presented, the breakdown of the figures were discussed, it was agreed that further breakdown of the figures was needed.
Steve Ions paper was discussed, it was agreed that a meeting with the National Organiser (or someone appointed by him).
AP9: Newly Appointed ARMs Official to write to National Organiser.
It was agreed that a circular be requested to be issued by HMRC as per the DWP circular issued last year on VES / VER leavers.
AP10: Newly Appointed ARMs Official to write to HMRC Group secretary.
Bookings for delegates needed. Delegates to be agreed at the March 2016 National committee meeting.
AP11: To arrange booking for hotels and delegates.
It was agreed that the ARMs website needed updating, and that the dates of all ARMs regional AGMs needed to be gained.
AP12: To gain the dates of all regional AGMs.
AP13: To review ARMs web pages and content.
It was agreed that an E edition of UP In ARMs would be ready for issue early in the New Year.
AP14: To draft Up In ARMs.
Date of Next Meeting 3 March 2016.